Capital District Finance Committee Breakfast – Boardroom 2nd Floor
9:00am-1:00pm
Exhibit Set-up – Independence A Independence Level
9:30am-11:30am
Capital District Board of Trustees Meeting – Washington A Ballroom Level
11am-6pm
Registration Open – Independence Foyer Independence Level
12:00pm – 1:30pm
24-25 and 25-26 Leadership Luncheon (Ticketed) – Chesapeake View Rooftop
1:00pm – 5:00pm
Exhibits Open – Independence A Independence Level
1:30pm – 2:00pm
CDKF Finance Committee Meeting – Washington A Ballroom Level
1:30pm – 5:00pm
Club Leadership Education (CLE) Session. – Tidewater II 2nd Floor
2:00pm – 4:00pm
CDKF Board of Directors Meeting – Washington A Ballroom Level
2:30pm – 5:00pm
National Museum of African American History and Culture Outing Meet in Hotel Lobby
4:00pm – 5:30pm
Kiwanis Engage Training Session (for club officers) – Conference Theater Ballroom Level
8:00pm – 10:00pm
Kiwanis Jam Session with BackNTime (Ticketed) – Regency A Ballroom Level
9:00pm – 11:30pm
Regional Hospitality Suites Open
Saturday, August 23, 2025
7:00am-3:00pm
Registration Desk Open – Independence Foyer Independence Level
8:00am-9:00am
Opening Breakfast (Ticketed) – Regency EF Ballroom Level
9:00am-3:00pm
Exhibits Open – Independence A Independence Level
9:10am-10:00am
Educational Sessions 1 2025-26 Club Presidents Roundtable, Tim Gillette – Tidewater II Kiwanis Children’s Fund, John Tyner & Jennifer Coffey – Tidewater III Blue Print for Signature Projects, Carrie Wagner – Washington A Kiwanis Voices, Rhonda Vrell & Jo Schwartz – Washington B 2025-26 Secretaries Roundtable, Jeffrey Wolff – Conference Theater
10:10am-11:00am
Educational Sessions 2 2025-2026 Lt. Governors & Trustees Meeting, Tim Gillette – Tidewater II Being Safe Online, Alex Robbins – Tidewater III From Bystander to Belonging, Carol Clyde – Washington A Recruitment & Retention, Jo Schwartz & Rhonda Vrell – Washington B SLP Roundtable, CKI & Key Club Officers – Conference Theater
11:10am-12:00pm
Educational Sessions 3 Past Lt. Governors Meeting, Seth Steele & Otha Britton – Tidewater II Capital District Foundation, Dave Laraba – Tidewater III Confidence to Lead, Carol Clyde – Washington A Mental Health & Wellbeing, Jenn Hiscock & Jamie Moore – Washington B AI for Kiwanis Clubs 201, Jeffrey Wolff – Conference Theater
12:15pm-1:45pm
Fellowship Luncheon (Ticketed) – Regency EF Ballroom Level
2:15pm-4:00pm
House of Delegates I / CDKF Annual Meeting – Washington Ballroom Level
4:00pm-5:00pm
Past Lt. Governors Meeting – Conference Theater Ballroom Level
Governors Gala (Ticketed) – Regency EF Ballroom Level
9:30pm-11:30pm
Regional Hospitality Suites Open
Sunday, August 24, 2025
8:00am-8:45am
House of Delegates II – Washington Ballroom Level
9:00am-11:00am
Inspirational Breakfast/Transfer of Leadership (Ticketed) – Regency EF Ballroom Level
* Subject to change
Convention Sponsorships & Program Advertisements
Please consider sponsoring our annual 2025 Capital District Kiwanis Convention this summer from August 22nd – 24th, 2025 at the Hyatt Regency Crystal City in Arlington, VA. Complete sponsorship information is available here.
Sponsorships or Advertisements in the District Convention Program can be purchased until July 25, 2025 by completing this form.
Club Delegates
At our district convention this August, each club in good standing, shall be entitled to seat up to three (3) delegates, two (2) of whom should be the club president and president-designate. All club delegates shall be active members of the clubs they represent.
The results of this form will be used to produce Delegate Passes which will be included in the registration envelopes of club and at-large delegates.
Exhibiting at Convention
If your club would like to exhibit a project that your are proud of and want to share with other clubs in the Capital District, please sign up for an exhibit table at the convention at no cost. You can sign-up, by sending an email to Exhibits Chair Seth Steele
Hotel Information
Capital District Kiwanis has negotiated a rate of $124.00/night ($141.67 including tax) for sleeping rooms at the Hyatt Regency Crystal City Hotel through July 31, 2025. To make sleeping room reservations, please click here.
Registration Information
Kiwanis Early Bird Package Registration rate of $200 is good through July 25, 2025 – which includes all conference materials, Friday Night Entertainment and sessions including 4 ticketed meal sessions (Saturday Breakfast, Lunch, Dinner and Sunday Breakfast). This package rate will increase to $225 after July 25th.
There is no registration fee for non-Kiwanian guests attending with a registered Kiwanis member. Couples who are both Kiwanis members must register separately.
Kiwanis members/guests who are not coming for the entire weekend can register a la carte for the sessions they would like to attend:
A la carte Registration ($40) – This will allow attendance to all sessions other than meal sessions and allow the a la carte selection of meals:
After August 15th, Online Registration will close and there will be no on-site registration. Don’t delay…..register today!
If you don’t receive an email confirmation after hitting submit below, your registration did not go through and your credit card was not charged. Please make sure that you receive a confirmation email. For assistance please contact [email protected]
District Polo Shirt
Our new Capital District polo shirt is red with the American flag on the left shoulder. The Kiwanis logo as well as the Capital District Kiwanis wordmark will be embroidered on the left chest below the flag.
The shirt is available in both men’s and ladies sizes and the cost for the shirt will be $45.00 for sizes S-XL, $50 for 2XL and $55 for 3XL.
Visit this site to place your order before August 1st and your shirt will be waiting for you the District Convention Registration Desk for pickup. Order today!
Cancellation Information
Cancellation of sleeping room accommodations must be done by 5pm ET three days (72-hours) prior to arrival or one night’s room and tax will be charged to the credit card on file.
Cancellation of convention registration/meals must be done by August 15th in writing (by email to [email protected]). No refunds will be provided after this date.
2025 District Convention Registration Form
Each Kiwanis member attendee must complete the form individually.
2025 Capital District Kiwanis Convention
The Capital District Kiwanis Convention will be held August 22-24, 2025 at the Hyatt Regency Crystal City in Arlington, VA!
Join us for the fellowship, great speakers, educational workshops, and more.
JUMP DIRECTLY TO THE REGISTRATION FORM
Preliminary Convention Agenda*
Independence Level
2nd Floor
Independence Level
Ballroom Level
Independence Level
Independence Level
Ballroom Level
2nd Floor
Ballroom Level
Meet in Hotel Lobby
Ballroom Level
Ballroom Level
Independence Level
Ballroom Level
Independence Level
2025-26 Club Presidents Roundtable, Tim Gillette – Tidewater II
Kiwanis Children’s Fund, John Tyner & Jennifer Coffey – Tidewater III
Blue Print for Signature Projects, Carrie Wagner – Washington A
Kiwanis Voices, Rhonda Vrell & Jo Schwartz – Washington B
2025-26 Secretaries Roundtable, Jeffrey Wolff – Conference Theater
2025-2026 Lt. Governors & Trustees Meeting, Tim Gillette – Tidewater II
Being Safe Online, Alex Robbins – Tidewater III
From Bystander to Belonging, Carol Clyde – Washington A
Recruitment & Retention, Jo Schwartz & Rhonda Vrell – Washington B
SLP Roundtable, CKI & Key Club Officers – Conference Theater
Past Lt. Governors Meeting, Seth Steele & Otha Britton – Tidewater II
Capital District Foundation, Dave Laraba – Tidewater III
Confidence to Lead, Carol Clyde – Washington A
Mental Health & Wellbeing, Jenn Hiscock & Jamie Moore – Washington B
AI for Kiwanis Clubs 201, Jeffrey Wolff – Conference Theater
Ballroom Level
Ballroom Level
Ballroom Level
Ballroom Level
Ballroom Level
Ballroom Level
Ballroom Level
Convention Sponsorships & Program Advertisements
Please consider sponsoring our annual 2025 Capital District Kiwanis Convention this summer from August 22nd – 24th, 2025 at the Hyatt Regency Crystal City in Arlington, VA. Complete sponsorship information is available here.
Sponsorships or Advertisements in the District Convention Program can be purchased until July 25, 2025 by completing this form.
Club Delegates
At our district convention this August, each club in good standing, shall be entitled to seat up to three (3) delegates, two (2) of whom should be the club president and president-designate. All club delegates shall be active members of the clubs they represent.
In order to certify your club delegates (after they have been elected by the club membership), please have the Club President or Secretary complete this form as soon as possible, but no later than August 8th. There will be no on-site credentials certification.
The results of this form will be used to produce Delegate Passes which will be included in the registration envelopes of club and at-large delegates.
Exhibiting at Convention
If your club would like to exhibit a project that your are proud of and want to share with other clubs in the Capital District, please sign up for an exhibit table at the convention at no cost. You can sign-up, by sending an email to Exhibits Chair Seth Steele
Hotel Information
Capital District Kiwanis has negotiated a rate of $124.00/night ($141.67 including tax) for sleeping rooms at the Hyatt Regency Crystal City Hotel through July 31, 2025. To make sleeping room reservations, please click here.
Registration Information
Kiwanis Early Bird Package Registration rate of $200 is good through July 25, 2025 – which includes all conference materials, Friday Night Entertainment and sessions including 4 ticketed meal sessions (Saturday Breakfast, Lunch, Dinner and Sunday Breakfast). This package rate will increase to $225 after July 25th.
There is no registration fee for non-Kiwanian guests attending with a registered Kiwanis member. Couples who are both Kiwanis members must register separately.
Kiwanis members/guests who are not coming for the entire weekend can register a la carte for the sessions they would like to attend:
After August 15th, Online Registration will close and there will be no on-site registration. Don’t delay…..register today!
If you don’t receive an email confirmation after hitting submit below, your registration did not go through and your credit card was not charged. Please make sure that you receive a confirmation email. For assistance please contact [email protected]
District Polo Shirt
Our new Capital District polo shirt is red with the American flag on the left shoulder. The Kiwanis logo as well as the Capital District Kiwanis wordmark will be embroidered on the left chest below the flag.
The shirt is available in both men’s and ladies sizes and the cost for the shirt will be $45.00 for sizes S-XL, $50 for 2XL and $55 for 3XL.
Visit this site to place your order before August 1st and your shirt will be waiting for you the District Convention Registration Desk for pickup. Order today!
Cancellation Information
Cancellation of sleeping room accommodations must be done by 5pm ET three days (72-hours) prior to arrival or one night’s room and tax will be charged to the credit card on file.
Cancellation of convention registration/meals must be done by August 15th in writing (by email to [email protected]). No refunds will be provided after this date.