2023 District Midyear Conference & CKI District Convention

The Capital District Kiwanis Midyear Conference will be held March 3-5, 2023 in Arlington, Virginia at the recently-renovated Hyatt Regency Crystal City, a short metro ride away from great attractions for the family in our nation’s capital! 

Our theme this year is “Creating Brighter Futures” in honor of Youth Arts Month. This means fun activities to bring your blank canvas or a masterpiece in progress and enjoy events that will strengthen our Kiwanis clubs, celebrate our youth and explore the arts!

This year’s Midyear Conference will also serve as the annual Capital District CKI Convention. There will be separate sessions for CKI members as well as some joint sessions for all Kiwanis family members together. CKI members should visit http://cdcki.org/district-convention/ for more information. The District Convention Packet can be downloaded directly from here.


Preliminary Conference Agenda

Friday, March 3, 2023
10:00am – 12:00pm: Capital District Kiwanis Board Meeting
2:00pm – 4:00pm: Capital District Foundation Board Meeting
2:00pm – 6:00pm: Group Outing to the Smithsonian National Museum of American History
7:00pm – 8:30pm: General Session – Achievement Dinner (Ticketed Event)
Help open the conference and celebrate 2021-2022 club and member award recipients.
Entertainment: Main Attraction Performing Arts Center Dance Company
8:45pm – 10:15pm: Sip & Paint (Ticketed Event)
Saturday, March 4, 2023
7:15am – 8:00am: Capital District Regional and Divisional Caucuses
8:00am – 9:15am: General Session – Saturday Breakfast (Ticketed Event)
Featuring the Live Best Practices Session: “Fresh, Up to Date and Traditional
9:30am – 10:20am: Education Session 1
10:30am – 11:20am: Education Session 2
11:30am – 12:20pm: Education Session 3
12:30pm – 2:00pm: General Session – Saturday Fellowship Luncheon (Ticketed Event)
Featuring the Live Best Practices Session: “Kiwanians & CKIers in the Wild (A Mini Membership Push)
2:30pm – 3:20pm: Education Session 4
3:30pm – 4:20pm: Education Session 5
5:15pm-6:00pm: Governor’s Reception (open to all)
6:00pm-9:00pm: General Session – Saturday Dinner & Auction (Ticketed Event)
Includes live art auction to benefit the Duke Ellington School of the Arts — a public school in Washington DC and dinner with entertainment.
Speaker: Sandi Logan, Principal & Head of School, Duke Ellington School of the Arts
Entertainment: Not Just Dance Youth Theatrical Performers
Sunday, March 5, 2022
8:00am-9:15am: General Session – Closing Breakfast (Ticketed Event)
Speaker: Jeff Poulin, Founder, Creative Generation, “Catalyzing Creativity for Good”
10:00am – 12:30pm: Service Project at Oakridge Elementary School (Signup Required)

Education at the Midyear Conference*

Club Presidents Check-in
Secretary/Treasurer Time with Executive Director
Diversity, Equity, Inclusion, & Belonging
Effective Communications (The Who, Why, What and Where of Communications)
Membership: Different Perspectives (KI activity)
How to Know if Your Club Needs a Coach
How to Build Club Energy (Examples and Practical Knowledge)
Capital by the Numbers (A discussion about where we are according to stats and where are we going)
How to Build Relationships in Your Community
Leading Students in Today’s World (Mental Health, Sensitivity and so much more)
Team Building and How it Works
The Playdough Principle (An Exercise in Leadership and Flexibility)
A New Kiwanian’s Perspective (What are new Kiwanians Saying??)
Cloud Storming (How divide big projects in doable pieces)
Kiwanis Engage (The new club management system by KI)
Kiwanis Family Panel
*Times and room assignments will be announced at a later date.

Conference Program Ads

If you wish to purchase an advertisement in the conference program, please complete this form: https://k03.site.kiwanis.org/2023-midyear-ad-form/ no later than February 6th, 2023.

Hotel Information

Capital District Kiwanis has negotiated a rate of $120.00/night + tax for sleeping rooms through a cut-off date of February 16, 2023 at the Hyatt Regency Crystal City at Reagan National Airport. Kiwanis members must make your hotel reservations separately by visiting https://www.hyatt.com/en-US/group-booking/WASRC/G-KMYC or by calling (888) 591-1234 and asking for group code G-KMYC. Do not wait as our room block WILL sell-out!

Circle K members rooms will be booked for them, so there is no need to make a reservation or call the hotel.

Registration Information

Online registration for CKI and Kiwanis members is available through Friday, February 17, 2023 at 5pm and there will be no on-site registration.

CKI Members

CKI Member Full Package Registration through February 3, 2023 is $200, which includes all conference materials and 3 meal sessions (Saturday Lunch, Dinner and Sunday Breakfast), two nights sleeping accommodations (students will be assigned 4 to a room). After February 3rd, the package price will increase to $215.

CKI Member Day Pass Registration through February 3, 2023 is $125, which includes all conference materials and 3 meal sessions (Saturday Lunch, Dinner and Sunday Breakfast) without overnight accommodations. After February 3rd, the package price will increase to $140.

Day Pass Registration is only available to clubs within 40 miles of the convention location. This includes the following schools: American University, Bowie State University, George Mason University, The George Washington University, and the University of Maryland.

The total registration amount will be due at the start of the convention. If you indicated in your registration form that your club is paying for you and you don’t cancel your registration on time they will still be required to pay for you.

Kiwanis Members

Kiwanis Member/Guest Package Registration rate good through February 3, 2023 is $200 (a $30 savings over a la carte registration) – which includes all conference materials and sessions including 5 meals (Friday dinner, Saturday Breakfast, Lunch, Dinner and Sunday Breakfast). The optional Friday Night Sip & Paint Activity is available in the package for an additional $50.00. After February 3rd, the package price will increase to $220.

Two other registration options are also available for Kiwanis members/guests who are not coming for the entire weekend:

  1. Saturday Day Pass ($60) – This will allow attendance at all Saturday workshop sessions as well as the Saturday Luncheon only.
  2. A la carte Registration ($35) – This will allow attendance to all sessions other than meal sessions and allow the a la carte selection of meals:
    1. Friday Dinner ($50)
    2. Saturday Breakfast ($30)
    3. Saturday Lunch ($35)
    4. Saturday Dinner ($50)
    5. Sunday Breakfast ($30)

Other Convention Activities

Smithsonian Museum Outing

Coming in early Friday? Kiwanians and guests can enjoy an outing to the Smithsonian National Museum of American History. The shuttle from the hotel will take guests to the nearby metro station.

Friday Night Sip & Paint Activity ($50.00)

Join us for a night of fun and creativity as we put the “wine” in unwind with an instructor from Wine & Design! This session will teach you how to paint with a brush in one hand and a drink in the other (as it should be)!

The instructor will guide you step-by-step to make the piece pictured here. You will also be provided with a pre-traced canvas and all the paint and brushes needed to complete your painting with confidence.

This event is meant to create a space where Kiwanians can come relax, release, and renew their mind! Painting is an amazing stress relief activity even for those that don’t consider themselves to be an artist! So don’t be shy, come out, unplug, release, and enjoy the fun!

Sunday Service Project at Oakridge Elementary School

Members can sign up to participate in an off-site service project nearby at Oakridge Elementary School on Sunday morning following our closing breakfast. A short drive away, this Arlington County Public School needs assistance with a few school improvement projects.

Registration Form